Assessing the Strength of District Health Information Management System II (DHIMS2) as a Data Management Platform in Korley-Klotey Municipality

Assessing the Strength of District Health Information Management System II (DHIMS2) as a Data Management Platform in Korley-Klotey Municipality | Research Square window.SnipcartSettings = { analytics: { enabled: false } }; (function() { var accessVector = localStorage.getItem('access_vector') || ''; window.dataLayer = window.dataLayer || []; if (accessVector) { window.dataLayer.push({ user: { profile: { profileInfo: { snid: accessVector } } } }); } })(); (function(w,d,s,l,i){w[l]=w[l]||[];w[l].push({'gtm.start':new Date().getTime(),event:'gtm.js'});var f=d.getElementsByTagName(s)[0],j=d.createElement(s),dl=l!='dataLayer'?'&l='+l:'';j.async=true;j.src='https://www.googletagmanager.com/gtm.js?id='+i+dl;f.parentNode.insertBefore(j,f);})(window,document,'script','dataLayer','GTM-K279D39R'); Browse Preprints In Review Journals COVID-19 Preprints AJE Video Bytes Research Tools Research Promotion AJE Professional Editing AJE Rubriq About Preprint Platform In Review Editorial Policies Our Team Advisory Board Help Center Sign In Submit a Preprint Cite Share Download PDF Research Article Assessing the Strength of District Health Information Management System II (DHIMS2) as a Data Management Platform in Korley-Klotey Municipality Kingsley Baah, Samuel Mayeden, Koku Awoonor-Williams This is a preprint; it has not been peer reviewed by a journal. https://doi.org/ 10.21203/rs.3.rs-6982353/v1 This work is licensed under a CC BY 4.0 License Status: Posted Version 1 posted You are reading this latest preprint version Abstract Background: Timely, complete, and reliable health information is essential for effective planning and management of health services. Ghana’s District Health Information Management System II (DHIMS2) was developed to improve health data access and use, but its real-world performance and usability remain underexplored. Methods: A facility-based cross-sectional study was conducted among 181 DHIMS2 users in the Korle-Klottey Municipality. Data were collected through structured electronic questionnaires and analyzed using SPSS to assess the system’s technical and functional performance, data quality, and influence on decision-making. Results: DHIMS2 demonstrated a 27% high level of system resilience in data collection, entry, and reporting. Respondents reported ease of data access and interpretation at all levels. While 13.3% cited improved decision-making, 3.9% identified the need for enhanced error messaging, and 1.7% raised concerns about centralized training. Challenges included irregular system maintenance (22%), inadequate communication on updates (11%), and limited internet access (14.1%). Conclusion: DHIMS2 shows strong potential as a health data management tool, supporting timely decision-making. However, improvements in user feedback systems, grassroots training, and system stability are necessary to optimize its impact on health information quality and service delivery. District Health Information Management System (DHIMS2) Health Information Systems Digital Public Health Data Quality Health Decision-Making Routine Health Data System Usability Ghana Health Service Full Text Additional Declarations No competing interests reported. Cite Share Download PDF Status: Posted Version 1 posted You are reading this latest preprint version Research Square lets you share your work early, gain feedback from the community, and start making changes to your manuscript prior to peer review in a journal. As a division of Research Square Company, we’re committed to making research communication faster, fairer, and more useful. We do this by developing innovative software and high quality services for the global research community. Our growing team is made up of researchers and industry professionals working together to solve the most critical problems facing scientific publishing. Also discoverable on Platform About Our Team In Review Editorial Policies Advisory Board Help Center Resources Author Services Accessibility API Access RSS feed Manage Cookie Preferences © Research Square 2026 | ISSN 2693-5015 (online) Privacy Policy Terms of Service Do Not Sell My Personal Information {"props":{"pageProps":{"initialData":{"identity":"rs-6982353","acceptedTermsAndConditions":true,"allowDirectSubmit":true,"archivedVersions":[],"articleType":"Research Article","associatedPublications":[],"authors":[{"id":477963187,"identity":"fbbf481a-28f9-4c46-aa9a-988cccf171b6","order_by":0,"name":"Kingsley Baah","email":"data:image/png;base64,iVBORw0KGgoAAAANSUhEUgAAAZAAAAAyAQMAAABI0h/eAAAABlBMVEX///8AAABVwtN+AAAACXBIWXMAAA7EAAAOxAGVKw4bAAABAklEQVRIiWNgGAWjYBACCWYQWQBiMTAwM1QwMBgQp8UApuUMMVoYkLUwthGhRbKd9/DLHwY2iQ3SzQ8/F847LG/O3nyA4UfFNpxapJn50qx5DNISG2SOGUvP3HbYcGfPsQTGnjO3cWqRY+YxM2YwOJzYIJFgIM277TDjhhs5BkAX4tdi+MPgP1BL+uffvHMO2xPUIs3MY/yAx+AAUEuOmTRvw+FEglokm3nMmHkMko0bZM6UWfMcS0/ecOZYwkF8fpE4f8b4448KO9kG6fbNt3lqrG03HG8++OBHBW4tQMAGihvH/QfAnGYweQCfeiBg/gAk7KGcOgKKR8EoGAWjYCQCABPkVX+tyiN8AAAAAElFTkSuQmCC","orcid":"","institution":"Ghana Health Service","correspondingAuthor":true,"prefix":"","firstName":"Kingsley","middleName":"","lastName":"Baah","suffix":""},{"id":477963188,"identity":"9d4f89b7-741e-457f-8846-43851f8a750d","order_by":1,"name":"Samuel Mayeden","email":"","orcid":"","institution":"University of Heidelberg","correspondingAuthor":false,"prefix":"","firstName":"Samuel","middleName":"","lastName":"Mayeden","suffix":""},{"id":477963189,"identity":"ba341fce-546f-41e0-975e-7c9dd89b3325","order_by":2,"name":"Koku Awoonor-Williams","email":"","orcid":"","institution":"Ministry of Health","correspondingAuthor":false,"prefix":"","firstName":"Koku","middleName":"","lastName":"Awoonor-Williams","suffix":""}],"badges":[],"createdAt":"2025-06-26 10:23:09","currentVersionCode":1,"declarations":"","doi":"10.21203/rs.3.rs-6982353/v1","doiUrl":"https://doi.org/10.21203/rs.3.rs-6982353/v1","draftVersion":[],"editorialEvents":[],"editorialNote":"","failedWorkflow":false,"files":[{"id":93565940,"identity":"1acabcba-f01b-487b-b678-fd48167e4ff4","added_by":"auto","created_at":"2025-10-15 08:25:09","extension":"pdf","order_by":1,"title":"","display":"","copyAsset":false,"role":"manuscript-pdf","size":343000,"visible":true,"origin":"","legend":"","description":"","filename":"KingsleyDHIMS2CurrentPHJ1.pdf","url":"https://assets-eu.researchsquare.com/files/rs-6982353/v1_covered_bedc370f-beec-43c2-91b4-5222bbd1ade2.pdf"}],"financialInterests":"No competing interests reported.","formattedTitle":"Assessing the Strength of District Health Information Management System II (DHIMS2) as a Data Management Platform in Korley-Klotey Municipality","fulltext":[],"fulltextSource":"","fullText":"","funders":[],"hasAdminPriorityOnWorkflow":false,"hasManuscriptDocX":false,"hasOptedInToPreprint":true,"hasPassedJournalQc":"","hasAnyPriority":true,"hideJournal":true,"highlight":"","institution":"","isAcceptedByJournal":false,"isAuthorSuppliedPdf":true,"isDeskRejected":"","isHiddenFromSearch":false,"isInQc":false,"isInWorkflow":false,"isPdf":true,"isPdfUpToDate":true,"isWithdrawnOrRetracted":false,"journal":{"display":true,"email":"[email protected]","identity":"researchsquare","isNatureJournal":false,"hasQc":true,"allowDirectSubmit":true,"externalIdentity":"","sideBox":"","snPcode":"","submissionUrl":"/submission","title":"Research Square","twitterHandle":"researchsquare","acdcEnabled":true,"dfaEnabled":false,"editorialSystem":"","reportingPortfolio":"","inReviewEnabled":false,"inReviewRevisionsEnabled":true},"keywords":"District Health Information Management System (DHIMS2), Health Information Systems, Digital Public Health, Data Quality, Health Decision-Making, Routine Health Data, System Usability, Ghana Health Service","lastPublishedDoi":"10.21203/rs.3.rs-6982353/v1","lastPublishedDoiUrl":"https://doi.org/10.21203/rs.3.rs-6982353/v1","license":{"name":"CC BY 4.0","url":"https://creativecommons.org/licenses/by/4.0/"},"manuscriptAbstract":"\u003cp\u003e\u003cstrong\u003eBackground:\u003c/strong\u003e Timely, complete, and reliable health information is essential for effective planning and management of health services. Ghana’s District Health Information Management System II (DHIMS2) was developed to improve health data access and use, but its real-world performance and usability remain underexplored.\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eMethods:\u003c/strong\u003e A facility-based cross-sectional study was conducted among 181 DHIMS2 users in the Korle-Klottey Municipality. Data were collected through structured electronic questionnaires and analyzed using SPSS to assess the system’s technical and functional performance, data quality, and influence on decision-making.\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eResults:\u003c/strong\u003e DHIMS2 demonstrated a 27% high level of system resilience in data collection, entry, and reporting. Respondents reported ease of data access and interpretation at all levels. While 13.3% cited improved decision-making, 3.9% identified the need for enhanced error messaging, and 1.7% raised concerns about centralized training. Challenges included irregular system maintenance (22%), inadequate communication on updates (11%), and limited internet access (14.1%).\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eConclusion:\u003c/strong\u003e DHIMS2 shows strong potential as a health data management tool, supporting timely decision-making. However, improvements in user feedback systems, grassroots training, and system stability are necessary to optimize its impact on health information quality and service delivery.\u003c/p\u003e","manuscriptTitle":"Assessing the Strength of District Health Information Management System II (DHIMS2) as a Data Management Platform in Korley-Klotey Municipality","msid":"","msnumber":"","nonDraftVersions":[{"code":1,"date":"2025-06-30 09:51:48","doi":"10.21203/rs.3.rs-6982353/v1","editorialEvents":[{"type":"communityComments","content":0}],"status":"published","journal":{"display":true,"email":"[email protected]","identity":"researchsquare","isNatureJournal":false,"hasQc":true,"allowDirectSubmit":true,"externalIdentity":"","sideBox":"","snPcode":"","submissionUrl":"/submission","title":"Research Square","twitterHandle":"researchsquare","acdcEnabled":true,"dfaEnabled":false,"editorialSystem":"","reportingPortfolio":"","inReviewEnabled":false,"inReviewRevisionsEnabled":true}}],"origin":"","ownerIdentity":"a5e2ba5a-c539-4a16-bcac-8be22b3a8e9b","owner":[],"postedDate":"June 30th, 2025","published":true,"recentEditorialEvents":[],"rejectedJournal":[],"revision":"","amendment":"","status":"posted","subjectAreas":[],"tags":[],"updatedAt":"2025-10-15T08:24:39+00:00","versionOfRecord":[],"versionCreatedAt":"2025-06-30 09:51:48","video":"","vorDoi":"","vorDoiUrl":"","workflowStages":[]},"version":"v1","identity":"rs-6982353","journalConfig":"researchsquare"},"__N_SSP":true},"page":"/article/[identity]/[[...version]]","query":{"redirect":"/article/rs-6982353","identity":"rs-6982353","version":["v1"]},"buildId":"8U1c8b4HqxoKbykW_rLl7","isFallback":false,"isExperimentalCompile":false,"dynamicIds":[84888],"gssp":true,"scriptLoader":[]}